Private-life and family logistics coordination

ORION centralises clearly defined day-to-day requests for private families and their representatives, then coordinates approved providers while keeping decisions with the client.

One point of coordination for daily requirements

This service is for personal and family requests that benefit from a single operational contact. Residence-specific operations are addressed under a separate service.

Decisions remain with the client

ORION researches or coordinates available options and follows the agreed approval process before external expenditure or commitments.

Proportionate reporting

Recipients, update frequency and the information relevant to each provider are defined for the assignment.

When this service may be relevant

Several family requests involve different providers.
A family office or representative needs operational support under its own approval levels.
An executive or assistant needs a personal priority coordinated without fragmented exchanges.
A family occasion requires defined logistics but not a full event project.

Useful information for initial scoping

The general nature and priority of the requests.
Who may approve decisions or receive reports.
Timing, practical constraints and an indicative budget if already defined.
Any providers already appointed and the approvals required.

The initial exchange does not require identity documents, financial or medical data, or other sensitive information.

How an assignment proceeds

Confidential initial exchange
Outline the general context, priorities and timing without sending sensitive information that is not yet necessary.
Scope and feasibility
Clarify the scope, location, constraints, responsibilities and any independent providers that may be required.
Proposal and approval
Review the proposed coordination, arrangements, anticipated costs where available and required approvals before any commitment is made.
Coordination and agreed reporting
Following approval, ORION coordinates the agreed scope and provides updates in the format defined for the assignment.

Roles and responsibilities

The client or representative

Sets priorities, authorised contacts and the approvals required.

ORION

Scopes the request, researches or coordinates providers and reports as agreed.

Independent providers

Remain responsible for their offers, terms and delivery.

What this service does not imply

Private-life coordination does not confer general decision-making authority, automatic spending authority or any guarantee of provider availability or outcome. Regulated work remains with the relevant professional.

Private-life coordination questions

Can several requests be combined in one assignment?

Yes, where they share a clear context and the priorities, responsibilities and approvals can be set out in a workable scope.

Can ORION incur expenditure without further approval?

No. Any thresholds and authorised decision-makers are agreed in advance; outside that framework, approval is required before a commitment.

What information is shared with providers?

Only information needed for their proposal or delivery, in line with the approved scope and recipients.

Prepare an initial exchange

Share only your profile, the general request category, priorities and timing. Sensitive details can be considered later under suitable arrangements if the assignment requires them.