International mobility and settling-in coordination

ORION coordinates international mobility, including travel, relocation and settling-in logistics, without deciding on behalf of authorities or institutions.

A mobility plan rather than an isolated booking

This service addresses dependencies across stages, travellers and processes. Private concierge covers broader day-to-day requests.

Decisions remain with competent third parties

School admission, private-clinic appointments, medical decisions and visas remain exclusively with the relevant institutions, professionals and authorities.

Services are delivered by the relevant operators

Transport, accommodation, bookings and regulated services are supplied directly by competent agencies, carriers or professionals.

When this service may be relevant

A journey has several stages, travellers or constraints to align.
A family is preparing to settle in and needs practical processes sequenced.
An executive or assistant needs one point of coordination for international logistics.
A family office must track dependencies, approvals and providers across a move.

Useful information for initial scoping

General locations, indicative dates and number of travellers.
The purpose of the trip or move and principal constraints.
Administrative stages already identified and known deadlines.
Decision-makers, travellers and any providers already appointed.

Do not send passports, medical records, financial information or supporting documents initially. Suitable arrangements are defined later if documents become necessary.

How an assignment proceeds

Confidential initial exchange
Outline the general context, priorities and timing without sending sensitive information that is not yet necessary.
Scope and feasibility
Clarify the scope, location, constraints, responsibilities and any independent providers that may be required.
Proposal and approval
Review the proposed coordination, arrangements, anticipated costs where available and required approvals before any commitment is made.
Coordination and agreed reporting
Following approval, ORION coordinates the agreed scope and provides updates in the format defined for the assignment.

Roles and responsibilities

The client or mandating party

Confirms travellers, choices, budgets, documents and decisions submitted to competent bodies.

ORION

Structures the plan, coordinates approved exchanges and identifies dependencies or pending decisions.

Operators and authorities

Remain responsible for bookings, criteria, decisions, timescales and services within their remit.

What this service does not imply

ORION does not guarantee availability, admission, appointments, medical decisions or visa issuance. It gives no immigration advice and replaces no agency, authority, school or clinic.

International mobility questions

Does ORION make travel bookings directly?

Bookings and services are supplied by the relevant agencies, carriers, accommodation providers or professionals. ORION may coordinate options and approvals within the agreed scope.

Can you guarantee a visa, school place or private-clinic appointment?

No. Decisions and availability belong exclusively to the competent authorities, institutions and professionals.

Must personal documents be sent at first contact?

No. The initial exchange covers the general nature of the project. The need, recipient and arrangements for any document are considered after qualification.

Outline the itinerary and its constraints

Share general locations, indicative dates, the number of travellers and the nature of the move or processes, without attaching sensitive documents.